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Overview
• Create rules from your desktop to manage enterprise-wide email archiving and content management policies
• Include or exclude users, groups or OU structures
• Manage legal, HR and corporate retention and email archiving needs discreetly
• Access emails for suspected confidentiality breaches or misrepresentations
• Address compliance issues by archiving email documents and protecting the authenticity of information
• Rules and scanning functionality are transparent to end-users with no disruption of service
• Custom administrative interface based on proficiency for easy navigation and configuration
Archiving
• Archive and capture emails directly out of the Notes Journal
• Archive messages to any random-access storage device (NAS, SANS,WORM, DVD, etc.)
• Selectively archive information by user, department, group, etc.
• Place a stub in the message body to access archived documents and attachments
• Single-instancing of messages and attachments
• Encrypt archived documents for increased security
• Enforce retention policies on archive and mailbox data to purge unwanted/expired records
• Allow users ability to archive their own messages and attachments
• Search the archives by multiple criteria (age, dates, keywords and/or phrases)
• Search archives and mailboxes from same search interface
• Store archived data in its native form eliminating the need for proprietary applications
• Automatically move archived data from primary to secondary storage for Hierarchical Storage Management (HSM)
Compliance & Journal Management
• Manage Domino Journal content
• Search content within the Domino Journal
• Target specific users/departments
• Search messages and attachments
• Lock documents to prevent user deletions or alterations (IM Chats, sent emails, received emails, etc.)
• Prohibit users from sending emails with specific content
• Preserve content in its native form
• Move business knowledge to a secure archive or non-rewritable drive
• Enforce retentions to purge information once it has expired: Information Lifecycle Management
Content Management
• Prevent inappropriate emails from being sent/forwarded and record statistics
• Prohibit users from deleting or editing documents that contain possible evidence and record statistics
• Fast and secure e-discovery searching of messages and attachments
• Customizable search criteria includes keywords, age, size, name, date and type
• Enforce email and attachment policies such as delete, move, copy and forward
• Provide Legal Hold of search results
Policy & Quota Enforcement
• Enforce multiple soft quotas
• Enforce quota on local replicas
• Refine quota enforcement based upon document type (Memo, Reply, Calendar Entry)
• Alert users and/or prevent new message creations upon hard quota non-compliance
• Statistical reports to examine email growth rate
• Size and age policy enforcement eliminates files overusing space
• Acknowledge template and folder/view sizes when calculating database size
Out Of Office
• Schedule multiple Out of Office settings ahead of time
• Automatically forward messages to different users
• Multiple customizable Out of Office replies based on message domain
• Automatically disable upon ‘end’ date/time
Reporting
• Collect specific usage data to make informed decisions
• Report on age, size and content of messages (such as attachments, users or folders)
• Measure space utilization and reclamation statistics
• Report on attachment lists by user, name, extension, size and sender
• Automatically alert administrators to problems
• Notify users of flagged items of concern
• Create customized reports
Misc
• Manage user preferences
• Manage mail rules
• Send enterprise-wide announcements without invoking the router
• Manage personal agents
• Impose non-replicatible properties on local mail files
• Prevent users from carboning themselves in address list
• Enforce encryption standards
• Help guide based on proficiency levels
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